Hiring a professional casino rental company to host your casino party is a fun and easy way to put together a turn-key entertainment package for you and your guests, regardless of the occasion. A quality casino party company will include an event coordinator as part of their overall package to help you plan the logistics, structure, and execution of your party. If you can get the logistics and structure established, then the execution of the party will come naturally. If you have never used a casino rental company before, then you may be inclines to discount the value of this service. For those of you that have had experience with this before, you will know that this is THE MOST IMPORTANT facet to insure that your party is a hit.
When you contract to host a casino party, you are committing to a specific location, time, duration, and number of tables and dealers. If the party is in your home, the coordinator will help you with details such as equipment loading & unloading, space requirements, indoor vs outdoor setup requirements. If this is a corporate event or a non-profit fund raining casino party, then it will most likely be held in your facilities or in a leased space. In this case, the coordinator will need access to the facilities manager to coordinate the setup. The most important question is ‘will the area that the casino is being setup in be used for any other purpose during the party’? One example of this is if you are planning a dinner first and want to move the dining tables out of the way to setup the casino tables? If the casino space is ‘shared’ with another facet of your overall party, then additional logistical considerations need to be made. In any case, your coordinator will let you know how much time is required to setup based on the space restrictions and number of tables so that you can plan your other activities accordingly.
Even though you and your guests will be playing primarily for fun, the overall experience is heightened if you are playing to win something. That something could be as coveted as a seat in the World Series of Poker in Las Vegas, or as trivial as a $20 gift certificate to a local restaurant. The more prizes available means a more realistic gaming experience because your players will be playing with a purpose. Your coordinator will help you decide on important details like:
- How will players “BUY” into the games? For example, will they be given a ticket along with their party invitation that entitles them to a certain amount of gaming chips, or some other system to make sure that everyone starts evenly whenever they show up.
- What happens if a player loses all of their chips before the party is over? If this is a fund raiser, then the answer is simple…have them make another DONATION to get more chips! For a corporate party or private party, the answer will depend on what you want, and your event coordinator will suggest solutions to meet most any need.
- When the gaming is over and the chips are counted, what method will you use to keep track of the chip winners and distribute prizes? It can be as simple as written receipts or raffle tickets for chips. Just be aware that the company needs to collect all of the chips when the gaming has concluded so your players will no longer have them in-hand.
As you can begin to see, there are a number of considerations that need to be made that a first-time customer might not consider. Here are a few scenarios that have occurred with casino party companies that do not include coordination services:
Dinner/Casino Overlap: The most common mistake made is when a customer schedules a dinner/casino party and schedules them both to start at the same time. Obviously, the guest will sit down and eat dinner when it is being served, which means that the players don’t begin to show up at the gaming tables until one hour into the party. The result is disappointment when the casino tables close at the scheduled time. What usually ends up happening is that the host shells out extra money to keep the casino open longer, but this is an expense that would not have been necessary if appropriate planning had taken place on the front end.
Insufficient Space: Another nightmare scenario is when the space allocated for the party turns out to be too small for the number of tables and dealers hired. An event coordinator will help to calculate the space needed not only for the tables, but comfortable access to the tables for your guests.